1、SGXZ-EMS-General-Procedures圣戈班穆松桥徐州基地环境管理体系程序文件Environmental Internal Audit Procedure环境管理体系内部审核程序SGPAMCN EHSENVIRONMENTAL SYSTEM GENERAL PROCEDUREREF: SGXZ-EMS-GP20XUZHOU SITEENVIRONMENTAL INTERNAL AUDIT PROCEDUREREVDATEPAGESITE EHS012008-02-01 12 of 130 INDEX0 目录1. Document Control 1文件控制2. Objectiv
2、es & Scope 2目的和范围3.Terms and Definitions3术语和定义4. Responsibilities4职责5. Flow Chart5流程6. Requirements6要求7. Reference Documents7相关文件8. Annexes8附件1DOCUMENT CONTROL1文件控制1.1Documentation and filing1.1文件归档This document shall be managed by site EHS department.本文件由基地EHS部负责管理.1.2Modification service1.2更改服务The
3、 site EHS department is responsible for revision of this document.本文件的更改由基地EHS部负责提供变更服务。1.3Approval list1.3批准列表VERSION 1VERSION 2VERSION 3VERSION 4VERSION 5Prepared by编写 Reviewed by审核Approved by批准1.4Distribution1.4发放1.4.1Softcopies1.4.1软拷贝The signed electronic documents saved in site EHS department
4、is the only original soft copy, to be used by authorized personnel.在基地EHS部保存的带有电子签名的电子文档为基地内唯一的原版软拷贝,以供授权范围内的人员使用。1.4.2Hardcopies1.4.2硬拷贝The signed hard copy saved in site EHS department is the only original hard copyOther hard copies are regarded as non-controlled documents. The user is responsible
5、 to preserve the newest edition.When documents are updated, the site EHS department administrative personnel is responsible to update hard copy of the site EHS department, and is responsible to inform managers of various factories/departments update there own hard copy at the same time.基地EHS部保存的基地内带
6、有签名的硬拷贝为唯一的原版硬拷贝。其他硬拷贝为非受控文件。由使用者负责保存最新版本。当文件更新时，基地EHS部管理人员负责基地EHS部硬拷贝的更新，同时通知各工厂/部门的经理更新本部门硬拷贝。2 OBJECTIVE SCOPE2 目的和范围2.1Objective2.1目的This is made to examine whether site environmental management system conforms to GB/T24001-2004/ISO14001:2004 environmental management system standard and system d
7、ocument requirement, whether environmental management system functions effectively, and assure continuously improvement of environmental management system, providing evidence for management appraisal.验证基地环境管理体系是否符合GB/T240012004/ISO14001:2004环境管理体系标准和体系文件的要求，环境管理体系是否有效运行，并确保环境管理体系持续改进，为管理评审提供依据。2.2Sc
8、ope2.2 范围It is applicable to examination of environmental management system of Saint-Gobain PAM China Xuzhou site.适用于圣戈班穆松桥徐州基地环境管理体系的审核。3.TERMS AND DEFINITIONS3. 术语和定义3.1 Auditors: Staff who has ability to implement examination.3.1 审核员: 有能力实施审核的人员。3.2 Examination: In order to obtain examination evi
9、dence and carry on objective appraisal to it, to determine systematic and independent document forming process satisfying examination criterion.3.2审核：为获得审核证据并对其进行客观的评价，以确定满足审核准则的程度所进行的系统的、独立的并形成文件的过程。3.3 Examination criteria: Group of policies, procedures or requirements. Note: Examination criterion
10、 serves basis to do comparison with evidence.3.3审核准则：一组方针、程序或要求。注：审核准则是用作与证据进行比较的依据。3.4 Examination evidence: Examination criteria related records, fact statement or other information which can be confirmed. Note: Examination evidence can be qualitative or quantitative.3.4审核证据：与审核准则有关的并且能够证实的记录、事实陈述
11、或其他信息。注：审核证据可以是定性的或定量的。3.5 Examination discovery: Appraisal results come from comparison of collected examination evidence with examination criteria.3.5审核发现：将收集到的审核证据对照审核准则进行评价的结果。3.6 Examination conclusion: Examination result got by examination group after having considered examination goal and all
12、 examination discoveries.3.6审核结论：审核组考虑了审核目的和所有审核发现后得出的审核结果。3.7 Examination scope: Examination content and boundary.3.7审核范围：审核的内容和界限。3.8 Examination plan: Description to an examination activity and arrangement.3.8审核计划：对一次审核活动和安排的描述。4. RESPONSIBILITIES4. 职责4.1 Site environmental administrative represe
13、ntatives appoint examination group leaders.4.1基地环境管理者代表任命审核组组长。4.2 Site EHS department is responsible to organize site interior audit and report to environmental administrative representative.4.2基地EHS部负责组织基地内部审核并汇报给环境管理者代表。4.3 Site environmental administrative representative is responsible for inter
14、ior authorization report.4.3基地环境管理者代表负责批准内审报告4.4 Various factories/departments should audit in cooperation with the examination group, and is responsible to correct related nonconformity.4.4各工厂/部门配合审核组审核，并负责有关的不符合纠正。5. FLOW CHART5. 流程图6. REQUIREMENTS6.要求6.1 Interior auditors qualification Before the
15、 auditor conducts his work, he should have attended training of authentication organization or internal chief auditors training. At the same time, each time before the system audit, the procedure should be reviewed again, to guarantee accuracy and validity of corresponding audit region.6.1 内审员的资质审核员
16、在审核前，应经过认证机构的培训或内部首席审核员的培训。同时，每次系统审核前，程序应被再次熟悉，以确保相应审核区域审核的正确性和有效性。6.2 Internal examination criteria Environmental management system examination criteria should cover: A, ISO14001 environmental management system standard; B, applicable to sites environmental laws and regulations and other requiremen
17、ts; C, present environmental management system document in the site; D, site requirements set according to examination needs.6.2内部审核的审核准则环境管理体系的审核准则包括：A、ISO14001环境管理体系标准；B、适用于基地的环境法律法规及其他要求；C、基地现行的环境管理体系文件；D、基地根据审核需要设定的要求。6.3 Internal examination frequencies and examination plan6.3 内部审核的频率与审核计划6.3.1
18、 In normal circumstances, environmental management system internal examination should be done at least once a year. When following situation appears, instructed by the highest superintendent or environmental administrative representative, internal examination frequency may be increased: A, Great cha
19、nges of national relevant laws, rules and regulations and other requirements take place; B, Organizational structure of environmental management system has tremendous changes; C, Significant environmental problems appear, or the interested parties have great complaints; D, environmental policy, goal
20、 target and important environmental factor have tremendous changes.6.3.1 一般情况下，每年至少应实施一次环境管理体系内部审核。出现以下情况时，在最高管理者或环境管理者代表的指示下，可增加进行内部审核的频次：A、国家有关法律、法规及其它要求发生较大变化；B、环境管理体系组织结构发生重大变化；C、发生重大环境问题，或相关方有重大抱怨；D、环境方针、目标指标、重要环境因素发生重大变化。6.4 Preparation for interior examination6.4内部审核的准备6.4.1 Examination group
21、 establishment Environmental Administrative representatives appoint examination group leader and in charge of establishing examination group. To guarantee fairness and validity of interior examination, interior examination auditors will form group and examine each others in principle. Auditor who ha
22、s direct relation with the examined factory/department is forbidden to participate in examination work in this factory or department.6.4.1 组建审核组环境管理者代表任定审核组长，组建审核组。为确保内审的公正性和有效性，原则上基地内审员将混合编队，交叉审核，与受审核工厂/部门有直接关系的审核员，不得参加该工厂部门的审核工作。6.4.2 Examination group leader is responsible to establish Environmen
23、tal Management System Interior Examination Plan (ERXZ-EHS-2001) (Appendix A) of the site. The plan should cover: examination goal, examination scope, examination basis, examination date, examination program arrangement, examination group members and their work distribution. A complete internal exami
24、nation should cover all elements of environmental management system and all scope covered by site system.6.4.2 审核组长负责编制基地的环境管理体系内部审核计划(ERXZ-EHS-2001)（附录A），计划中应包括：审核目的、审核范围、审核依据、审核日期、审核日程安排、审核组成员及其分工情况。一次完整的内部审核，应覆盖环境管理体系的全部要素和基地体系涉及的所有范围。6.4.3 Preparing examination document Before scene examination
25、implementation, the examination group should prepare examination document. The working document includes: The examination plan, conference registration table, scene examination check table, blank nonconformity report and so on.Examination group leader should organize staff auditors to establish Scen
26、e Examination Check Table (ERXZ-EHS-2002) (Appendix B) according to examination plan work distribution before internal examination, to act as scene examination basis.6.4.3 准备审核工作文件实施现场审核前，审核组应将审核工作文件准备好。工作文件包括：审核计划、会议签到表、现场审核检查表、空白的不符合报告等。审核组长在实施内部审核前，应组织审核员根据审核计划的分工情况，编制现场审核检查表(ERXZ-EHS-2002)(附录B)，
27、以作为现场审核的依据。6.4.4 Document examination6.4.4 文件审核6.4.4.1 Document examination requirement: A, judge whether site system document has covered the complete management requirement in ISO14001 standard; B, judge whether it is clear about system document organization level and their relation; C, judge whet
28、her system document is in accordance with sites actual situation.6.4.4.1文件审核的要求：A、判断基地体系文件是否覆盖了ISO14001标准的全部管理要求；B、判断体系文件结构层次及相互关系是否明确；C、判断体系文件是否与基地的实际情况相符。6.4.4.2 In ordinary circumstances, the document examination does not need to form check table alone, and they can be enrolled together with ques
29、tions discovered in document examination and in scene examination. When the following situation appears, document examination check table must be established alone: A, After previous examination, the site system documents have significant changes; B, Suitable site environmental laws and regulations
30、has tremendous changes; C, Environmental management system standard requirements change greatly.6.4.4.2一般情况下，文件审核不必单独形成检查表，可以将文件审核发现的问题与现场审核发现的问题共同编入审核工作文件中。当出现下列情况时，需单独编制文件审核的检查表：A、前次审核后基地体系文件发生重大变更；B、适用于基地的环境法律法规发生重大变化；C、环境管理体系标准的要求发生变化。6.5 Interior examination implementation6.5 内部审核的实施6.5.1 Initi
31、al conference Examination group leader should decide whether there is need to hold initial conference each time before scene examination. The initial conference content includes: A, Attending personnel introduces examination goal, scope, basis, method, program arrangement as well as the other busine
32、sses; B, Introduce examination group member and duty distribution; C, Confirm communication channel between examination group and department to be examined.6.5.1 首次会议由审核组长决定每次现场审核前是否需要召开首次会议。首次会议的内容包括：A、向与会人员介绍审核的目的、范围、依据、方法、日程安排以及其他事项；B、介绍审核组成员及任务分工；C、确认审核组与受审核部门的沟通渠道。6.5.2 Scene examinationA, Acco
33、rding to examination plan and prepared Scene Examination Check Table (ERXZ-EHS-2002) (Appendix B), in the method such as conversation, spot inspection, reading examination document records and so on to collect examination evidence, and make related records; B, If problem is found in scene examinatio
34、n, communicate should be made with examined department promptly, and ask examined department to confirm discovered nonconformity fact, and issue Nonconformity Report (ERXZ-EHS-2004) (Appendix D); C, To problems which is not nonconformity but has the potential to be nonconformity, they should be repo
35、rted to examined department as “observation item”. Preventive measures should be proposed, and save related records;6.5.2 现场审核A、审核员根据审核计划和事先准备的现场审核检查表(ERXZ-EHS-2002)(附录B)，通过交谈、现场观察、查看文件记录等方法收集审核证据，并做好相关记录；B、现场审核中发现问题时，应及时与受审核部门沟通，并请受审核部门确认发现的不符合事实，并开具不符合报告(ERXZ-EHS-2004)（附录D）；C、对于未构成不符合，但有变成不符合趋势的问题
36、，可作为“观察项”向受审核部门提出，建议采取预防措施，并保留相关记录；6.5.3 Examination group conference6.5.3审核组会议6.5.3.1 Examination group leader should the examination group to exchange information in time, implement content which needs to trace in the internal examination process.6.5.3.1在内部审核过程中，审核组长应组织审核组及时交流，对需要追踪的内容应及时落实。6.5.3.
37、2 After scene examination ends, examination group leader should hold examination group interior conference, to compile and collect examination discovery, determine nonconformity item and fill in Nonconformity Item Distribution Table (ERXZ-EHS-2003) (Appendix C).6.5.3.2现场审核结束后，审核组长应进行审核组内部会议，汇总审核发现，确
38、定不符合项并填写不符合项分布表(ERXZ-EHS-2003)（附录C）。6.5.3.3 Examination group leader draw final examination conclusion based on appraisal to examination discovery.6.5.3.3审核组长在对审核发现进行评审的基础上做出最终的审核结论。5.6.4 Last conference In the last conference, examination leader should report internal examination implementation sit
39、uation to the attending personnel, readout nonconformity report, and make corrective measures requirements and deadline explicit.6.5.3.4 末次会议在末次会议上，由审核组长向与会人员汇报内部审核的实施情况，宣读不符合报告，并明确完成纠正措施的要求和期限。6.6 Report examination6.6 审核报告6.6.1 Examination group leader should establish Interior Examination Report
40、(ERXZ-EHS-2005) (Appendix E) within a week after the interior examination ended. The report content includes: A, examination goal, scope and basis; B, examination group member and duty distribution; C, interior examination conclusion (implementation situation, nonconformity, corrective and preventiv
41、e measures plan and requirements, main existing problems of interior examination and so on); D, valid appraisal of environmental management system function (document examination result should be included when necessary). 6.6.1内审结束后一周内，由审核组长编制内审报告(ERXZ-EHS-2005)（附录E）。报告内容包括：A、审核的目的、范围与依据；B、审核组成员及分工；C
42、、内审总结（内审的实施情况、不符合情况、纠正与预防措施的计划与要求、存在的主要问题等）；D、对环境管理体系运行的有效性的评价（必要时，应包括文件审核的结果）。6.6.2 After the internal examination report is approved by environmental managing representatives, site EHS department is responsible to send it to the related department.6.6.2内部审核报告经环境管理者代表批准后，基地EHS部负责发放至相关部门。6.7 Correct
43、ive measures6.7 纠正措施6.7.1 Nonconformity will be recorded. Corrective measures must be completed in scheduled time. These records must be signed and confirmed by both the auditor and examination department.6.7.1不符合事实将被记录，纠正措施必须在规定时间内完成。这些记录必须被审核员和被审核部门同时签字确认。6.7.2 Various factories/department manager
44、s are responsible for corrective measures execution. Corrective measures execution should be done according to in plan approved in examination.6.7.2各工厂/部门经理负责纠正措施的执行，纠正措施的执行应根据审核报告中被认可的计划执行。6.8 Examination tracking6.8 审核的跟踪6.8.1 When the scheduled time arrives, corrective measure validity is to be a
45、ppraised. When nonconformity fact increases, examination must be arranged again (partially). Conformity and nonconformity records must be provided during the second time examination.6.8.1当规定时间到达时，纠正措施的有效性将被评审。不符合事实增多时，必须安排重新审核（局部）。重新审核必须提供符合性和不符合性的相关记录。6.8.2 When the reexamination result meets the r
46、equirements, nonconformity item will be closed, which should be indicated clearly in the examination report.6.8.2当重新审核的结果达到要求，不符合项被关闭，审核报告中必须明示。6.8.3 If the reexamined results cannot meet the requirements, additional approved corrective measures must be provided or extend corrective measures time li
47、mit. The related managers must be informed.6.8.3当重新审核的结果达不到要求，必须提供额外的被认可的纠正措施或延长纠正措施的时间时，相关经理必须被告知。6.9 Examination result filing-up and summary6.9 审核结果的归档和总结6.9.1 Site EHS is responsible for all interior examination material filing-up and summary, and report to the environmental administrative representatives.6.9.1基地EHS部负责所有内审资料归档和总结，并报告环境管理者代表。6.9.2 All interior examination result will be recorded as management appraisal.6.9.2所有内审的结果将作为管理评审的输入。6.10 Execution of corrective and preventive measures please refer t
