1、SGXZ-EMS-General-Procedures圣戈班穆松桥徐州基地环境管理体系程序文件Document Control Procedure文件控制程序SGPAMCN EHSENVIRONMENTAL SYSTEM GENERAL PROCEDUREREF: SGXZ-EMS-GP06XUZHOU SITEDOCUMENT CONTROL PROCEDUREREVDATEPAGE SITE EHS 02/012009-4-15 11 of 120 INDEX0 目录1. Document Control 1文件控制2. Objectives & Scope 2目的和范围3.Terms a
2、nd Definitions3术语和定义4. Responsibilities4职责5. Flow Chart5流程6. Requirements6要求7. Reference Documents7相关文件8. Annexes8附件1DOCUMENT CONTROL1文件控制1.1Documentation and filing1.1文件归档This document shall be managed by site EHS department.本文件由基地EHS部负责管理.1.2Modification service1.2更改服务The site EHS department is re
3、sponsible for revision of this document.本文件的更改由基地EHS部负责提供变更服务。1.3Approval list1.3批准列表VERSION 1VERSION 2VERSION 3VERSION 4VERSION 5Prepared by编写 Reviewed by审核Approved by批准1.4Distribution1.4发放1.4.1Softcopies1.4.1软拷贝The signed electronic documents saved in site EHS department is the only original soft
4、copy, to be used by authorized personnel.在基地局域网保存的，有授权的管理员可以修改的电子文档为基地内唯一的原版软拷贝，以供授权范围内的人员使用。1.4.2Hardcopies1.4.2硬拷贝The signed hard copy saved in site EHS department is the only original hard copyOther hard copies are regarded as non-controlled documents. The user is responsible to preserve the newe
5、st edition.When documents are updated, the site EHS department administrative personnel is responsible to update hard copy of the site EHS department, and is responsible to inform managers of various factories/departments update there own hard copy at the same time.基地EHS部保存的基地内带有签名的硬拷贝为唯一的原版硬拷贝。其他硬拷
6、贝为非受控文件。由使用者负责保存最新版本。当文件更新时，基地EHS部管理人员负责基地EHS部硬拷贝的更新，同时通知各工厂/部门的经理更新本部门硬拷贝。1.4.3 document modification2008-11-25 Re-regulate the send methods of the emended documents.2009-4-15 Re-regulate the code of the plant/dept., the version rule of the emended documents.1.4.3 文件修改2008-11-25重新规定了修改之后文件的发放问题。200
7、9-4-15 部门代码修改，文件修订版号的规定2 OBJECTIVE SCOPE2 目的和范围2.1Objective2.1目的To make sure that appropriate EMS documents are available and can be used in appropriate, and invalid and useless documents can be withdrawn in time, we make this program.为确保在合适的场所可以得到、使用合适的EMS文件，并及时撤出失效和作废文件，特制定本程序。2.2 Scope2.2范围2.2.1
8、It is applicable to administration and control of environmental management system documents in Saint-Gobain PAM China Xuzhou site.2.2.1适用于圣戈班穆松桥徐州基地环境管理体系文件的管理控制。2.2.2 the external documents should executed according to “environmental information exchange management procedure” (SGXZ-EMS-GP05)2.2.2 外
9、来文件按照SGXZ-EMS-GP05环境信息交流管理程序执行。3 TERMS AND DEFINITIONS3 术语和定义3.1 DocumentsInformation and its mediaNote 1: The media may be paper, computer storage equipment, compact disc or other electronic media, picture or standard sample, or their combination.3.1 文件信息及其承载媒体注1: 媒体可以是纸张,计算机存储器,光盘或其他电子媒体,照片或标准样品,或
10、它们的组合。3.2 Controlled documents Controlled documents are those who will be replaced once the original ones are revised. 3.2 受控文件受控文件是那些源文件一旦修改后，本文件将被自动替换的文件。3.3 Non-controlled document Non-controlled documents refer to those who will not be replaced once the original ones are revised.3.3 非受控文件非受控文件是指
11、那些当源文件被更改时，本文件将不被更新的文件。4 RESPONSBILITIES4 职责4.1 The site EHS is responsible for system document management in the site;4.1 基地EHS部负责基地体系文件的管理；4.2 Factory/Department managers and the appointed personnel are responsible to establish, update various factories/departments work instruction and management
12、rules;4.2工厂/部门经理或其他被任命的人员负责建立、更新各工厂/部门作业指导书和管理规定；5 FLOWCHART5 流程图6.REQUIREMENTS6. 要求6.1 Document numbering6.1文件的编号方式SGXZXXEMS-XXXXSGXZSaint-Gobain PAM China Xuzhou siteXXfactory code numberEMSEnvironmental Management SystemGPGeneral Procedure WIWork InstructionMRManagement RulesXXDocument serial No.
13、SGXZXX-EMS-XXXXSGXZ圣戈班穆松桥徐州基地Saint-Gobain PAM China Xuzhou siteXX工厂代号EMS环境管理体系 Environmental Management SystemGP通用程序General Procedure WI作业指导书 Work InstructionMR管理规定Management RulesXX 文件流水号Document serial No.工厂代号工厂代号炼铁厂BF焦化厂CO烧结厂SI热力厂HP运输部TR维修部MA墙体厂NW质量部实验室LA仓库WA基地EHS部EHS圣戈班（徐州）铸管有限公司徐州光大铸管有限公司PLDIPF
14、actoryCode name FactoryCode nameIronworksBFCoking plantCOSintering plantSIPower plantHPTransportation department TRMaintenanceDepartment MANew Walling material factoryNWQuality labLA WarehouseWASite EHS departmentEHS SG (xuzhou) pipeline CO. LTD.PLDIP6.2 Documents compiling, examination and approval
15、, delivery6.2 文件编制、审批、发放6.2.1 Site files6.2.1基地文件6.2.1.1 Site files establishment/revision/authorization6.2.1.1 基地文件编制修改批准Content 内容责任人 ResponsibilityPrepared/ Revised by 编写修定基地EHS Site EHSReviewed by 审核基地环境管理者代表 environmental management representativeApproved by : 批准基地管理者代表 management representativ
16、e6.2.1.2 Document deliveryThe documents are to be given to the site EHS by soft copy after it is authorized. EHS will update documents list and replace the old edition document with the new edition document in the shared folder after it confirm the examined and approved document. Simultaneously it w
17、ill inform the relative staff and register in the delivered document list to updater the delivered documents. The authorized personnel may read document in read-only form through the internal local area network.6.2.1.2 文件发放文件被批准后将以软拷贝的形式传递到基地EHS部。EHS部确认了被审批的文件后，更新文件清单并在共享文件夹中把新版本的文件替换旧版本文件，同时通知相关人员，
18、登记在发放文件清单中重新发放新文件。被授权的人员可通过内部局域网阅读只读形式的文件。6.2.1.3 Document revision and updateWhen documents need revising, site EHS is responsible to organize revision and update. The revised documents should follow the documents approval procedure again.6.2.1.3 文件修改和更新当文件需要修改时，基地EHS负责组织修改和更新。修改后的文件应重新按文件批准流程实施。6.
19、2.1.4 the emended documents executed according to the item 6.2.1.2 “the documents send flow”6.2.1.4 修改后的文件，按照条款6.2.1.2文件发放流程执行。6.2.2 Documents of each factory6.2.2 各工厂文件6.2.2.1 Documents compiling/revision/authorization please refer to the following table6.2.2.1 文件编制修改批准见下表Content 内容责任人 Responsibili
20、tyPrepared/ Revised by 编写修定Plant/ Department 工厂/部门Approved by : 批准Plant/Department Manager工厂/部门经理6.2.2.2 Document deliveryThe documents are to be given to the site EHS by soft copy after it is authorized. Various factories EHS personnel inform the document changes to the site EHS as the soft copies.
21、 Site EHS will update documents list and replace the old edition document with the new edition document in the shared folder after it confirm the examined and approved document. Simultaneously it will inform the relative staff and register in the delivered document list to updater the delivered docu
22、ments. The authorized personnel may read document in read-only form through the internal local area network. The newest document edition can be downloaded and printed to be used by concrete workshop or post when it is necessary.6.2.2.2 文件发放工厂文件经工厂/部门经理批准后，各工厂EHS人员将文件变化情况以软拷贝的形式传递到基地EHS部。基地EHS 人员更新文件
23、清单并在共享文件夹中把新版本的文件替换旧版本文件，同时通知相关人员，登记在发放文件清单中重新发放新文件。被授权的人员可通过内部局域网阅读只读形式的文件。必要时下载并打印文件的最新版本供具体车间或岗位使用。6.3 Documents revisionIf they are merely document content such as serial numbers, wrong typing characters etc. need revision, document revision procedure may not be followed and the revision can be
24、done directly.Besides the above condition, revision involved with documents should follow the document revision procedure and satisfy modification requirements.6.3 文件修改当文件内容仅仅是编号、错字等需要修改时，可以不履行文件修改程序，直接修改文件。除上述条件外，涉及文件修改应履行文件修改手续和满足修改要求。6.3.1 Version changingWhen over half of the documents content n
25、eed revision or the pages are changed for 5 times, the version can be changed. A, When the version is changed, home page and page head of each page of the program document, as well the following parts should be revised: Revision number; New edition date.B, The revised place at least has the followin
26、g label in the file control part: Date changes; Preliminary description to the changes; Approved by the authorization.6.3.1 换版当涉及需要修改的文件部分超过总内容一半时，可以采取换版形式；当换页修改到第5次时，也需要换版。A、换版时在程序文件的首页和每页的页头，以及以下部分应进行修改：l 版本号；l 新版本的日期。B、在文件控制部分，修改的地方至少进行了以下标注：l 日期的改变；l 改变的初步描述；l 被授权人批准。6.3.2 Change some pagesWhen
27、only part of the documents needs revision, some pages can be changed: The edition number is requested to increase “1”, “2” and so on; Date changes.6.3.2换页当少量文件需要修改时，可以采取换页的形式：l 版本号被要求增加“1”、“2”等；l 日期的更改。6.3.3 The revised documents should follow the documents compiling procedure to be examined and app
28、roved again, details please refer to the above clause 6.2.6.3.3文件修改后应按文件制定流程重新进行批准，具体参见上述条款6.2.6.3.4 after the documents modified, send as the item 6.2.1.2 and 6.2.2.2.6.3.4文件修改后的发放，按文件发放条款6.2.1.2和6.2.2.2执行。6.4 Documents validity control6.4文件有效性控制6.4.1 Each factory/department of the site should make
29、 sure that controlled documents are used in relative place.6.4.1 基地各工厂部门应确保相关场所使用的文件均为受控文件。6.4.2 Any soft copy documents not obtained in normal ways are non-controlled documents.6.4.2 任何未经正常途径获取的软拷贝文件均为非受控文件。6.4.3 Any copy documents not filed by the site EHS are regarded as non-controlled documents.
30、 6.4.3 任何未经由基地EHS归档的文件的拷贝都将视为非受控拷贝。6.4.4 Documents on the internet can be printed as study required. Be sure you have paid attention to revision update. Signs should be made to avoid misuse.6.4.4 作为学习需要，可以打印网络上的文件，但必须注意版本的更新。并应做好标识，以免误用。6.4.5 If exterior unit need to gain the sites documents, they c
31、an be given to the unit after approval of the site EHS. Non-controlled edition will be given.6.4.5 涉及外部单位需要获取本基地的文件，应通过基地EHS同意后提供。并提供非受控版本。6.5 Documents examination6.5 文件评审6.5.1 The documents compiling responsibility department should organize relative departments to examine the documents once a yea
32、r before management examination or according to system function situation. Documents Revision Application Form (ERXZ-EHS-0601) (Appendix A) will be delivered to various departments;6.5.1 各文件编制责任部门每年管理评审前或根据体系实际运行情况及时组织有关部门对文件进行评审，下发文件修订申请表(ERXZ-EHS-0601)( 附件A)；6.5.2 Each department fill in Documents
33、 Revision Application Form (ERXZ-EHS-0601) (Appendix A) according to the document service condition, and submits to documents compiling responsibility department in the scheduled time;6.5.2 各部门根据文件使用情况填写文件修订申请表(ERXZ-EHS-0601)( 附件A)，并在规定时间内提交文件编制责任部门；6.5.3 Documents compiling responsibility departmen
34、t gathers and analyses Document Revision Application Form (ERXZ-EHS-0601) (Appendix A) submitted various departments to form Document Examination Table (ERXZ-EHS-0602) (Appendix B). Revision will be done after examined and approved by documents authorization persons.6.5.3 文件编制责任部门将各部门提交的文件修订申请表(ERXZ
35、-EHS-0601)( 附件A)进行汇总分析形成文件评审表(ERXZ-EHS-0602) (附件B)。经文件批准责任人审批后履行修改。6.6 Documents categorization 6.6 文件的归档6.6.1 On the site EHS public folder, all final edition documents are preserved officially to provide referral service for the users. Each department may see documents in its own department jurisd
36、iction scope, which are relative to the departments activities and concerned departments activities.6.6.1 在基地EHS公用文件夹上，所有最终版本的文件被正式保存。为使用者提供参考服务。每个部门可以进入本部门权限范围内的文件，这些文件与部门活动和与之相关部门活动有关。6.6.2 The invalid documents will be preserved for three years by EHS if it is necessary.6.6.2 文件失效后，如有保留需要，由EHS部做好
37、“作废”标识，再归档保存三年。6.6.3 Involved related records in document management will be conducted according to Environmental Records Managements Program (SGXZ-EMS-GP20).6.6.3 文件管理中涉及的有关记录按环境记录管理程序(SGXZ-EMS-GP20)实施。7 REFERENCED DOCUMENTS7. 相关程序和文件Procedures:程序： Environmental Records Managements Program (SGXZ-EM
38、S-GP20)环境记录管理程序(SGXZ-EMS-GP20)Documentation:文件:Null无。8. ANNEXES8. 附件Appendix A “Documents Revision Application Form” (ERXZ-EHS-0601)Appendix B “Document Examination Table” (ERXZ-EHS-0602)Appendix C “Documents Delivery Table”(ERXZ-EHS-0603)附件A 文件修订申请表(ERXZ-EHS-0601)附件B 文件评审表(ERXZ-EHS-0602)附件C 文件发放登记表ERXZ-EHS-0603)
